WHO MAY USE THE LIBRARY

● Carmelite Communities (Carmelite Friars, Carmelite Student Friars, Carmelite Novices and Carm.O.L. Sisters)

● ISA Students, ISA Executive Staff and Employees

● Outside Researchers (Researchers from other Institutions & Congregations, Students of Theological Institutes or Colleges, and Other Library Visitors / Researchers)

LIBRARY SERVICES

● Reference Service (Face-to-Face / Online)

● Collection Development

● Library Orientation / Instruction

● Circulation Service (Lending of Printed and Electronic Library Resources)

● Online Databases

● Document Delivery & Interlibrary Loan (Case to Case Basis)

● Reprography

● Venue Reservation Service

● Audiovisual Equipment Access

LIBRARY MEMBERSHIP

     ❖ For Carmelite Communities, ISA Students, ISA Executive Staff and Employees

● Fill-out a Library Membership Form (download pdf file / visit the library and ask a copy from the librarian)

● Submit the form to the librarian along with a valid office I.D. or any identification card which will be photocopied and filed by the librarian.

● These groups of library clienteles should update their library membership annually, to retain the library privileges. They must settle all library obligations before their membership expires and update their profile by filling out another library membership form.

     ❖ For Outside Researchers

● Fill-out a Library Membership Form (download pdf file / visit the library and ask a copy from the librarian)

● Submit the accomplished membership form to the librarian along with a photocopy of valid I.D., two (2) 1×1 photo and library membership fee.

● Upon completion of the requirements above, researchers will be given a library card after 3-5 working days.

● Researchers that avail the library membership may renew their membership annually, by settling all library obligations before their membership expires, updating their profile by filling out another library membership form and paying membership renewal fee.

NOTE: All Library Memberships are valid for a year.

RESEARCH POLICY

     ❖ Walk-in Researchers / Non-Library Members

● Shall present a valid I.D. to the librarian.
● Required to pay access fee per visit, which allows them to use and browse the library collection.

BORROWING REGULATIONS

     ❖ MAXIMUM ALLOWABLE BOOK LOANS

NOTE:

● All borrowers must present a valid I.D. / library card to the librarian upon borrowing the books.

● All borrowed books may be renewed through phone call, email or any messaging platform, TWICE. Books to be renewed for the third time (maximum no. of renewal) should be brought to the library

● The same rules apply to electronic resources (eBooks / eJournals)

     ❖ RESERVE BOOKS and PERIODICALS

● Maximum of 5 resources can be borrowed for overnight use only. All resources borrowed must be returned by 9am of the following day.

     ❖ GENERAL REFERENCES

● For room use only but can be borrowed by ISA and Carmelite community for a day (cannot be renewed).

     ❖ THESES / DISSERTATIONS

● Strictly for room use only

     ❖ AUDIO VISUAL RESOURCES (CDs, DVDs, etc.)

● All library members can borrow up to three (3) resources for a week.

● Renewable for another week unless needed by another researcher

     ❖ AUDIO VISUAL EQUIPMENT & OTHER ISA EQUIPMENT

● Can be borrowed within the Carmelite Community Use Only (O.Carm. Compound).

● Must be returned or renewed after a week.

● First come first serve basis is applied.

FINES FOR OVERDUE RESOURCES

     ❖ For Regular Books (Borrowed 1 to 2 weeks)

● ₱ 10.00 per day of delay for each book (including weekends and holidays).

     ❖ For Reserve Books & Periodicals (Borrowed overnight)

● ₱ 10.00 per hour of delay for each resource (computation starts at 9am up to
closing).

     ❖ For General References (Borrowed for a day)

● ₱ 20.00 per day of delay for each book (including weekends and holidays).

     ❖ For AV Resources & other Equipment (Borrowed for a week)

● ₱ 20.00 per day of delay for each AV resource (including weekends and holidays).

● ₱ 10.00 per hour of delay for each piece of equipment (computation starts at 8am up to 5pm).

LOSS OF RESOURCES

     ❖ Lost/Misplaced/Damaged Library Resources (Books, Journals, AV Resources)

● Report to the librarian immediately to stop the effect of rules on fines.

● Each item must be replaced within a month, with the same library resource that has been lost.

● If resource/s no longer available in the market or run out of stock within the allowable period of replacement, the borrower may:

• • • • Pay the original price of the resource/s with an additional 10% of its original
        price.
      • Buy the latest edition of the lost resource/s or buy another book that has the
        same topic as the resource/s that needs to be replaced.

● The fines calculated for each resource must be settled as well, before restoration of library privileges.

● If the borrower couldn’t afford to pay the accumulated fines and so as the amount of the lost resources, borrower may:

• • • • Pay half the amount and replace the material with a book/s that is in good condition and are relevant to the library’s core collection (Asian Spirituality, Filipino Spirituality, and Carmelite Studies).
      • Serve the library for a reasonable period of time in exchange / in compensation for the resources lost.

     ❖ Audio Visual Resources / Equipment:

● Lost/Misplaced/Damaged resources and equipment should be reported immediately to stop the effect of rules on fines. Replacement for the resources/equipment should not take longer than a month.

● If the same resource/equipment is no longer available in the market or run out of stock within the allowable period of replacement, then the borrower may:

• • • • Pay the original price of the resources/equipment lost
      • Replace the resources/equipment with item/s that have the same functionality and are in good condition as the borrowed item.

● All fines accumulated should also be settled before restoration of library privileges.

OTHER RULES & REGULATIONS

● Books borrowed from the library should be returned at the librarian’s desk within the allowable period of time. A library fine will be imposed to those who fail to return the resources on or before its due date.

● Library Clienteles with overdue materials will be notified via email, private message on messenger, phone call or SMS.

● Repeated refusal to return a book or any other library resources after further notifications will result in cancellation of all library privileges. Restoration of the said privileges will be made once borrowed resources are returned and all fines are settled.

● Clients that have been notified must return the library resources within a month. The library at its discretion may choose to either require full payment of the calculated fine upon returning the library resources or to pay a percentage of the fine and donate a book fitted to the library’s core collection.

● Scanning and/or Photocopying of academic / student research (Thesis, Dissertations, and any Research Papers) are STRICTLY PROHIBITED.

● The librarian has the right to suspend or cancel library privileges of any borrower who consistently returns resources later or does not return a particular resource/equipment at all. Also, those borrowers that do not abide by the library rules and regulations could lose their library privileges.

● A week before December, all books shall be for room use only.

LIBRARY USER’S GUIDE

● All library clienteles must log-in upon entering the library.

● Silence must be observed at all times in the reading area.

● All cell phones and electronic devices are required to be on silent mode while inside the library premises.

● Everyone must use the trashcan provided not the shelves, table nor the floor for throwing their waste.

● Clean your area as you go, and leave no traces upon leaving the library’s premises.

● Chairs are to be tucked in after use.

● Any library user liable for each violation shall lose his/her library privileges.